The personal data you provide in the submission form for International „Milvus” Nature Photography Contest is processed in accordance with regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.
Processing operations are under the responsibility of the Head of Group for Media, social media and web in the Communication Programme, acting as data Controller, regarding the collection and processing of personal data.
1. Purpose(s) of the processing
Your personal data is collected and further processed for the purpose of the management and follow-up of your participation in International „Milvus” Nature Photography Contests, to the extent necessary to ensure that you can be reached in the eventuality of winning a prize and when the Agency wishes to use your entry in its communication activities.
2. Recipients of the data processed
For the purpose detailed above, access to your personal data is given to Milvus Group staff members in the Communication Programme and/or Milvus Group contractors in charge of managing International „Milvus” Nature Photography Contests. Milvus Group contractors are contractually bound by the same data protection rules.
No personal data is shared with third parties for direct marketing purposes. Your name and country of origin may be shared with the wider public and the media, as well as partners. Your contact details (address, e-mail address and/or telephone number) will however not be shared with third parties, such as members of the media, unless the Milvus Group obtains your prior explicit and written agreement.
3. Categories of data processed
The only personal data collected and further processed is the information you encode yourself in the online form. The Milvus Group needs your personal data to be able to contact you in case you win one of the prizes. The compulsory fields concern your title, name, email address, telephone number, your country of citizenship, competition category, title of the entry, accompanying text, and information about where the entry was captured.
Any personal information the competition participants choose to display in their submissions, including the text, will not be collected or further processed by the Milvus Group.
4. Modalities for the processing operation
Personal data is provided via a submission form available online. When submitting data online, it will be an automated processing operation whereby you input the data directly in the form which is then stored in a database. All personal data is processed manually for the purpose of the management of the reply.
5. Right of access and rectification
You have no direct access to the data stored. If you wish to modify or delete any of your personal data, you should address your request in writing by email to email@example.com.
7. Data retention
Information about email address, country of citizenship and telephone numbers of the entrants are stored for two full years after the completion of the competition, marked by the announcement of the winners. This retention period is appropriate to the purpose of managing the competition while it is still ongoing and communicating with the competition participants when the Milvus Group wishes to use the entry in its communication activities. Only aggregated and anonymous personal data is processed and kept for statistical purposes after that date. As the copyright of the entries remains with competition participants, participants’ names are retained for duly crediting copyright owners when using the entries in Milvus Group communication activities.
8. Right to appeal
You are entitled to have recourse at any time to the European Data Protection Supervisor (https://edps.europa.eu; firstname.lastname@example.org) if you consider that your rights under Regulation(EC) No 45/2001 have been infringed as a result of the processing of your personal data by the Milvus Group.